​Documents to be submitted by potential suppliers / guarantors

(additional documents/information may be also required as the case may be)

List of documents of contractor/guarantor - RF resident

Beneficial Owners Letter signed by Director of the Responsible Department accompanied by the Set of Documents (preliminary scan copies are sufficient).

The Set of Documents includes the following:

  1. The Company’s Charter as amended (current version) (if the current version exists in the form of amendments – the Charter with all amendments thereto) – notarized copy;
  2. Certificate of State Registration of Legal Entity – notarized copy;
  3. Certificate of Tax Registration issued by the local agencies of the Federal Tax Service –notarized copy;
  4. FSRN Certificate (for legal entities registered before July 01st, 2002) – notarized copy;
  5. Decision or minutes # 1 on the establishment of legal entity – notarized copy;
  6. Certificate IFRS on possibility of applying the simplified taxation system and/or the uniform agricultural taxation (if applicable);
  7. Documents confirming powers of director of the Contractor/the Guarantor for signing the Agreement (decision or minutes on appointment of a single executive body (General Director, Director, etc.), copies of pages 2, 3, and 5 of the passport of the person appointed to the position of the Contractor’s Director) – notarized copy;
  8. Power of attorney confirming the powers of the person to act on behalf of the Contractor/the Guarantor (in case if the agreement will be signed by the person acting on behalf of the Contractor/the Guarantor on the basis of a power of attorney) –original or notarized copy;
  9. Balance sheet as of the last reporting date (current) and the annual accounting balance sheet for the last financial year with a mark of IFTS on its acceptance – verified copy;
  10. Title documents on immovable or movable property (in case of conclusion of a lease agreement or providing security) – notarized copy;
  11. Notarized specimen signatures of Director and Chief Accountant, seal impression (it is possible to provide a clear copy of the bank card with signatures of the specified persons and seal impression certified by a notary or a bank);
  12. Passport of Director of the Contractor /the Guarantor (notarized copy);
  13. Licenses and all appendices thereto if the activity carried out by the Contractor/the Guarantor is subject to licensing in accordance with the requirements of the current laws (verifying copy);
  14. Corporate approval of the Agreement in case of necessity – original.

 Samples of consignment notes for the seaports of Taman, Rostov-on-Don, Novorossiysk
Sample of a consignment note for Rostovskiy KkhP LLC0.1 MB
Sample of a consignment note for Zernovoy Terminalny complex Taman LLC0.1 MB

List of documents of individual entrepreneurs (IE) rezident

Beneficial Owners Letter signed by Director of the Responsible Department accompanied by the Set of Documents (preliminary scan copies are sufficient).

The Set of Documents includes the following:

  1. Certificate of State Registration of Individual Entrepreneur – notarized copy;
  2. Certificate of Tax Registration issued by the local agencies of the Federal Tax Service– notarized copy;
  3. Licenses and all appendices thereto if the activity carried out by the Contractor/the Guarantor is subject to licensing in accordance with the requirements of the current laws – verified copies;
  4. Power of attorney confirming the powers of the person to act on behalf of the Contractor/the Guarantor (in case if the agreement will be signed by the person acting on behalf of the Contractor/the Guarantor on the basis of a power of attorney), copies of pages 2, 3, and 5 of the passport of the appointed person) original or – notarized copy;
  5. Title documents on immovable or movable property (in case of conclusion of a lease agreement or providing security); – notarized copy;
  6. Balance sheet as of the last reporting date (current) and the annual accounting balance sheet for the last financial year with a mark of IFTS on its acceptance – verified copy;
  7. Certificate of Federal Tax Service of on the application of simplified taxation (if applicable) -– notarized copy;
  8. Notarized specimen signatures of Individual Entrepreneur and Chief Accountant, seal impression (it is possible to provide a clear copy of the bank card with signatures of the specified persons and seal impression certified by a notary or a bank);
  9. Passport of Individual Entrepreneur /the Guarantor – notarized copy;

List of documents of contractor/guarantor - non-RF resident

​Beneficial Owners Letter (as in clause1) accompanied by the Set of Documents (preliminary scan copies are sufficient, subsequently copies (with apostille and notarized translation into Russian language) certified by Director of the Contractor/the Guarantor shall be provided).

The Set of Documents includes the following:

  1. Document confirming registration of the Contractor /the Guarantor in accordance with applicable law;
  2. Extract from Commercial Register of Legal Entities;
  3. Document confirming taxpayer status of the Contractor/the Guarantor;
  4. Constitutive documents of the Contractor/the Guarantor (Charter, Articles of Association, Articles of Incorporation, other document on which basis the Contractor carried out activity in accordance with applicable law);
  5. Document confirming possibility of carrying out by the Contractor/the Guarantor of a particular activity (license) if the activity is subject to licensing in accordance with the requirements of the legislation of the country of origin;
  6. Document (e.g., power of attorney) confirming powers of the person signing the Agreement;
  7. Corporate approval of the Agreement in case, if necessary;
  8. Passport of Director and the person signing the Agreement in case of signing the Agreement under a power of attorney.